The Grants Associate position primarily enters and processes Donor-Advised grants, works with these fund holders, and conducts required due diligence as needed. In addition, this position performs a variety of advanced administrative and clerical functions to support the team as a whole. A vital member of the Philanthropic Services team, the Grants Associate is a key component to promoting efficient and effective relationships with donors and grantee partners, helping ensure we uphold our promise to show up for each other and the community.

About the Organization: We manage charitable funds, provide grant opportunities to local organizations, and work collaboratively with community leaders to collectively address our most pressing challenges and our greatest opportunities.

Our mission statement: “To build a more thriving and inclusive community – today and for generations to come – by transforming thoughtful generosity into positive change.”

Our core values:

  • Listen and learn.
  • Ground the work in trust.
  • Show up for each other and the community.
  • Find the good and praise it.

Duties and Responsibilities:

• Donor-Advised grant support, including review, entry, and processing
• Donor and nonprofit relationship cultivation
• Preparation and mailing of payments and correspondence
• Research and project-based assignments
• General administrative support, as needed
• Provide occasional support for front desk staff, if unplanned needs arise
• Promote the Community Foundation of Middle Tennessee’s mission and strategies

Minimum Requirements and Skills:

• At least 3 years of experience in administrative support roles
• Skilled in Microsoft Office or Microsoft 365
• Ability to quickly grasp and utilize new software applications and data systems
• Strong interpersonal skills with the ability to communicate effectively and professionally with donors, nonprofits, colleagues, and leadership
• Ability to handle multiple projects, meet deadlines, and manage priorities
• Excellent attention to detail and a commitment accuracy
• Ability to work independently and collaboratively in an open office environment
• Comfortable in a work setting that is open to the community and hosts frequent gatherings


Additional Information

 Job Type: Full Time, salaried

Work Arrangement: Onsite

Hours: Business hours are Monday through Friday 8:30 am–4:30, however, there is flexibility as far as assigned work hours.

Compensation: $48,000 – $52,000


  • Medical, dental, and vision insurance
  • Short-term disability and life insurance
  • Paid holidays and accrued PTO
  • 403(b) retirement plan

Community Foundation of Middle Tennessee is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and interns.

Use the button below to submit your application for this position and select “Grants Associate” on the form.  You will be asked role-specific questions about your experience and will be required to upload your resume. Questions about this position can be sent to