The Administrative Associate position provides a full range of administrative and clerical support to the Community Impact Team. The position will support donors, staff, volunteers, and board members by facilitating communication and services to ensure efficient and effective work relationships, while taking the time to listen and learn from others. Primarily working within the Community Impact Team and serving as a back-up for other core administrative tasks within the Foundation, the Administrative Associate plays a vital role in helping ensure our commitment to show up for the community and our team.

About the Organization: We manage charitable funds, provide grant opportunities to local organizations, and work collaboratively with community leaders to collectively address our most pressing challenges and our greatest opportunities.

Our mission statement: “To build a more thriving and inclusive community – today and for generations to come – by transforming thoughtful generosity into positive change.”

Our core values:

  • Listen and learn.
  • Ground the work in trust.
  • Show up for each other and the community.
  • Find the good and praise it.

Duties and Responsibilities

Community Impact Team: This role will perform a wide variety of varied, complex and advanced administrative and clerical functions including, but not limited to:

  • Correspondence, mailings, and electronic filing
  • Application entry and management across multiple grant and scholarship programs
  • Grant and payment entry and processing
  • Donor and nonprofit relationship cultivation
  • Scheduling and meeting coordination
  • Research and project-based assignments
  • Data entry and reporting from multiple databases

General Office Support:

  • Provide scheduled and as-needed support for reception duties (e.g. covering the front desk, answering phone calls, and greeting visitors in a friendly and professional manner)
  • Assist in the preparation of meeting spaces, event preparation and implementation, as needed.

Foundation Responsibilities:

  • Promote The Community Foundation of Middle Tennessee’s mission and strategies.
  • Act as contact for support and communications related to the Community Impact Team and other departments.

Minimum Requirements:

  • High School Diploma or GED (or equivalent experience required), Associate’s Degree or some college experience (preferred), or prior work experience in an administrative role.
  • Skilled in Microsoft 365 or Office and web-based applications
  • Ability to learn new software applications.
  • Strong interpersonal skills and the ability to build rapport in person, over the phone and by email.
  • Excellent attention to detail and accuracy.
  • Ability to manage projects and prioritize different types of tasks.
  • Strong oral and written communication skills and the ability to communicate effectively, and in a professional, tactful manner with donors, nonprofits, volunteers, board/trustees, fellow employees, and leadership.
  • Proven ability to handle multiple projects and meet deadlines, manage priorities and workflow.
  • Ability to work independently and collaboratively in an open office environment.
  • Comfortable in a work setting that is open to the community and hosts frequent gatherings.
  • Commitment to CFMT’s mission and values.

Additional Information

Job Type: Full Time

Hours: Generally, 8:30am – 4:30pm (including a 30-minute meal break) M-F in-office. Schedule will be occasionally adjusted in advance to accommodate times of high volume, visiting groups, or events.

Compensation: Hourly $22-$24/hour, based on experience and expertise (overtime opportunities will be available)


  • medical, dental, and vision insurance
  • short-term disability and life insurance
  • paid holidays and accrued PTO
  • 403(b) retirement plan

Community Foundation of Middle Tennessee is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and interns.


Use the button below to submit your application for this position and select “Community Impact Administrative Associate” on the form.  You will be asked role-specific questions about your experience and will be required to upload your resume. Questions about this position can be sent to

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